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Completing and returning a specification
Who is this article for?
Suppliers who need to complete and return specification requests.
No elevated permissions are required.
This article explains how suppliers can complete and return specification requests in the Supply Chain platform.
1. Completing and returning a specification
Now that you have confirmed that you are happy to provide this data, you can begin completing the specification. Your customer will only see the data once you have submitted it back for review.
- Choose whether you want to start a new specification or copy information from a previously saved specification.
- You can select which previous specification you want to copy the information from.
- If you choose to fill out a new specification, click Start new specification. Work down each section using the navigation menu on the left (production information, contact details, ingredients, etc.).
- At any point whilst filling out the specification, you can copy and paste information from a previously filled out specification by clicking the Copy data from a previous specification button.
- For each section, select the Edit icon to fill in the details.
- Mandatory fields are indicated by the asterisk symbol (*).
- Your customer may have requested specific data capture points in some sections (for example contacts). These are shown within the section pre‑populated with the requested rows for you to provide the outstanding data.
- When you have finished editing each section, select Save. This will return you to the main navigation area where you can see which sections still require data.
- Some fields allow multiple entries. For example, in claims on pack you can pick multiple items for “suitable for” or “does not contain.”
- Once you have entered all the required data, select Submit for review.
Note: If you have not entered all the mandatory fields, the system will ask you to complete these before submitting back to the customer.
- Once you have confirmed the information is correct and submitted for review, your customer will receive a task to review the specification. They may request further information (corrective actions) or approve. Your specification will then be in a state of “in review.”